The Do’s and Don’ts of Room and Desk Booking for Startups

So you’ve decided to jump on the room and desk booking bandwagon, huh? Smart move! These room booking system can save you time, money, and a whole lot of headaches. But like any new toy, you gotta know how to play with it right. Whether you’re a tech whiz or still figuring out how to turn on your computer, don’t sweat it. I’m gonna break down the do’s and don’ts of using these systems so even a 4th grader could get it (though I know you’re all grown-ups here). Let’s dive in and make sure you’re not the office troublemaker, shall we?

Do: Plan Ahead

Nobody likes a last-minute Larry, right? When it comes to booking rooms or desks, a little planning goes a long way. Try to book your spaces at least a day in advance. This way, you’re not scrambling to find a spot for that big client meeting or ending up at the wobbly desk by the bathroom.

Pro tip: Most systems let you see availability for weeks ahead. Take advantage of this! If you know you’ve got a big project coming up, lock down that prime meeting room now. Your future self will thank you.

Don’t: Hog the Good Stuff

We all love that corner office with the comfy chairs and the killer view. But come on, sharing is caring! Don’t be that person who books the best room for the whole week just because you can. It’s not cool, and your coworkers will start giving you the stink eye.

Instead, try to spread the love. Book different spaces throughout the week. Who knows? You might discover a hidden gem of a meeting room you never noticed before.

Do: Be Flexible

In the startup world, things change faster than you can say “pivot.” Your room booking strategy should be just as flexible. If your plans change, update your booking ASAP. Someone else might be desperately searching for a space, and you could be their hero.

Got a meeting that always runs short? Consider booking for less time than you think you need. You can always extend if necessary, and this way, you’re not wasting valuable office real estate. Try to get an affordable desk booking system at GoBright for startups to cut the cost.

Don’t: Ghost Your Bookings

Picture this: You book a room, decide to work from home instead, and forget to cancel. Now that prime meeting space sits empty while your colleagues are crammed into the supply closet for their brainstorming session. Not cool, right?

Always, always, always cancel bookings you’re not going to use. It’s like canceling dinner plans – it’s just good manners.

Do: Use the Features

These booking systems often come with cool bells and whistles. Use ’em! Need a projector for your presentation? Many systems let you request equipment when you book. Want to make sure there’s enough seating? Check the room capacity info.

Some systems even let you order catering or set up video conferencing. Take advantage of these features to make your meetings run smoother than a freshly waxed surfboard.

Don’t: Ignore the Rules

Every office has its own set of rules for using the booking system. Maybe there’s a limit on how far in advance you can book, or certain rooms are off-limits for regular meetings. Don’t be the rebel who ignores these rules. It’s not cute, and it’ll just cause headaches for everyone.

Take a few minutes to read through your company’s booking guidelines. It’ll save you from awkward conversations with HR later.

Do: Be a Good Neighbor

Remember, you’re not the only one using these spaces. Be considerate! If you’re booking a desk, don’t leave it looking like a tornado hit. Clean up after yourself, return chairs to their proper spots, and for the love of all things holy, don’t leave old coffee cups lying around.

In meeting rooms, erase the whiteboard, dispose of any trash, and reset the room for the next group. Your mama raised you right, didn’t she?

Don’t: Abuse the System

Look, we all know that one person who books a room just to take a nap or hog a desk they never use. Don’t be that person. These systems are meant to make everyone’s life easier, not to be your personal space-hoarding tool.

Use what you need, when you need it. Your coworkers will appreciate your consideration, and you’ll build a reputation as a team player.

Do: Give Feedback

These systems aren’t perfect, and the only way they’ll get better is with your input. If something’s not working right or you have an idea for improvement, speak up! Most companies are eager to hear how they can make the booking process smoother.

Who knows? Your brilliant suggestion might just revolutionize the way your office works. And then you can brag about it at the next company happy hour.

So there you have it, folks! The do’s and don’ts of using room and desk booking systems for startups. Stick to these guidelines, and you’ll be the office booking ninja in no time. Now go forth and book those spaces like a pro!

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