As an office manager, you’re responsible for more than just the smooth running of your workplace. You’re also the one who has to ensure that everyone stays safe at all times and that you’re prepared for any situation.
While remote and hybrid working are popular with today’s workers, particularly after employees got a taste of how convenient these situations can be during the pandemic, many businesses still rely on offices as a central workspace.
No matter the size of your office or the number of people who use it on a regular basis, the main focus needs to be safety.
In this article, we’ll outline some of the basic safety tasks that every office manager should undertake regularly and how you can manage them efficiently.
Risk assessments are an important part of managing an office, as they can help you to understand what risks there are and how you can manage them. They also help you to prepare for any eventuality and ensure that everyone is safe. If you need to do a risk assessment for your office but don’t know where to start, check out this free template from HS Direct. You can then understand the basics and customise the template to meet your business’s unique needs. Make sure that you conduct a risk assessment every few months or whenever there is a major change to your office environment. This proactive approach will ensure that you’re always aware of all of the risks and how you can reduce the chances of them happening and deal with them if they do.
Accident Procedure Reviews
Every office should have an accident procedure, and if this isn’t in a formal document, then you should write one up as soon as possible. Once you have the document in place, you need to make sure that you review it every few months to take into account changes in your office dynamic, such as new team members and new risks that might have arisen since the procedure was created. You can then ensure that your procedure is always up to date and ready for when you need it. Consider setting a brief meeting every few months to review the document with senior team members, so that you all understand it and are aware of what to do in the event of an accident.
Fire drills are essential for practising in case of a fire. In the event of a fire, you will need to rely on your memories and training, so the more you all practice calmly leaving the building and reporting to the designated fire officer, the better. Fires can be a life or death situation, so you need to make sure that you host fire drills regularly. While it is recommended that you conduct a fire drill every 12 months, you might need to do them more frequently if you change staff or procedures. So, make sure that you’re aware of when you need to do a fire drill and that you work hard to ensure that all your team understands what they need to do in the event of a fire.