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How to plan the ultimate office Christmas party

For large parts of the year you might be bogged down under spreadsheets and numbers, but for a short while in December there is some respite. This is where the office Christmas party comes into play and while you might read about the odd horror story about how they play out, they are usually fun and innocent affairs.

Of course, if you are the man or woman responsible for putting this event together, it can be anything but fun. Trying to satisfy an entire department, or sometimes an entire company, isn’t simple.

This is the reason today’s article has put together, as we take a look at some of the key factors you should consider if you have been charged with organizing your office Christmas party.

It doesn’t have to involve floods of alcohol

Let’s get one misconception out of the way first; office Christmas parties certainly don’t have to involve alcohol. Sure, many still do, but the notion that they must involve drinks is a little outdated.

One only has to find a list of office Christmas party ideas here to see that there is far more than meets the eye nowadays. A whole host of activities are available, and this is something you must consider. Find out what the demographics of your office are, and just which activity is going to suit the masses. Unfortunately, satisfying everyone is usually off the menu.

This is a long, drawn-out process

Next, it’s all about timings. If you have been asked to organize an event of this ilk, and we are already in October, you might be cutting it fine. Truth be told, venues start to receive enquiries in the middle of the year and particularly if your office is on the large size, it can be difficult to secure a booking.

As such, whatever you do, don’t leave things until the last minute. After all, you are competing with a whole host of other companies in the local vicinity, who are all probably targeting those peak Friday evenings around December.

Plan for the next day

If you have managed to net a Friday booking, this piece of advice won’t apply. For everyone else, who has planned their event during the week, make sure you make arrangements for the following day.

After all, there are probably going to be sore heads and the day is going to be anything but productive. Speak to management, and try and arrange flexible hours. It will put a smile on people’s faces, and might even make work a bit more efficient.

Not everyone is equal

In an ideal world, everyone would be eating the same. As we all know, this doesn’t happen though.

As intolerances are becoming more understood, dietary requirements are becoming more varied. This seems to be the rule, anyway. As such, try and take everyone’s dietary requirements into account and plan accordingly. If half of your office is intolerant to gluten, taking the team to a restaurant which doesn’t cater for this is hardly going to go down a storm.

The best way to get to the bottom of this is to ask the question as soon as you ask for numbers. At least then, you can get a good idea of the type of venue you should be looking to book.